eCratchit is a leading provider of web-based, bookkeeping and accounting solutions to nonprofits. Conceived and managed by CPAs, we integrate “best of breed” technologies with proven accounting processes and expertise to deliver a cost-effective alternative to traditional in-house Finance departments. Our service fulfills the Nonprofit’s basic financial need for timely, accurate and useful financial information.
eCratchit Nonprofit has over 30 years experience providing CFO services, counseling, advising and auditing nonprofit organizations. We can hit the ground running; we take over the Finance function for our nonprofit clients and take the responsibility to do it right. Whether it is setting up process and reporting , cleaning up past issues or managing the audit process. The service provides cost and time-saving advantages, allows clients to control financial and cash related decisions, provides desktop access to their financial data, and relieves the burden of building and maintaining an internal bookkeeping and accounting department. We remove the day-to-day burden of bookkeeping and accounting functions. We allow management to focus on achieving their mission a cost-effective manner while providing expertise and peace of mind unavailable from traditional bookkeepers.
eCratchit provides a full range of accounting and bookkeeping services including A/R, A/P, General Ledger entries and bank reconciliation. Grant reporting and billing, Donation and Pledge recording .We integrate automated payroll systems into our process, and prepare comprehensive monthly financial reports. We are your Finance Department and take complete responsibility for creating and managing your accounting processes and reporting.
You will be assigned a team to each client, ranging from accounting specialist, experienced bookkeepers, to CPA/CFO level staff
We convert your existing data into the eCratchit system during the initial client set-up process. We are QuickBooks experts and have converted hundreds of files to QuickBooks. We know how to make QuickBooks work for your Organization. We will set up custom chart of accounts and class structure along with custom reports for Management, Finance Committee and the Board of Directors
No. We view CPAs as an important part of your business team, and to be important channel partners for eCratchit. We will work closely with your CPA during the client set-up, and help define the kind of financial reporting needed to assist you in financial management of your business. eCratchit will work closely with your CPA during the audit process, we have worked on hundreds of audits and will help manage the entire audit process so that there are no surprises and so that your CPA Firm gets adjusted , auditable books.
128-bit SSL encryption enables clients to verify authenticity and to securely communicate with our servers which protects confidential information from interception and hacking. This is the world’s strongest SSL encryption with both domestic and export versions of Microsoft® and Netscape® browsers. 128-bit SSL is the standard for large-scale online merchants, banks, brokerages, health care organizations and insurance companies worldwide. Furthermore, our servers use multi-tier authentication over SSL to ensure the strongest measures of security for safeguarding your data.
Absolutely not! We will provide you with a process that will give you increased control over cash management, and improve your decision making by providing timely, accurate financial reports. You will see scanned images online of all of your vendor invoices and nothing will be paid with out your prior approval.
Only those you have chosen to give access to your password(s), such as board members, CPAs, and financial advisors. We can also block access to certain sections of your information.
No. Our philosophy is to be the very best at our core business. We would recommend that you split the job and hire an administrative person to perform basic tasks. These employees are usually easier to find and require less in wages than a trained bookkeeper. If your trained bookkeeper was performing these functions, chances are you weren’t getting your accounting done well and were paying higher bookkeeper wages for someone less qualified.
eCratchit will notify you by e-mail when your bills have been received by us, when they are posted, and when they are ready for payment. You will see a scanned copy of all invoices prior to approval; all available online in your secure portal. You simply check off the vendors, amounts and dates you would like invoices paid. No payment is made without your approval. You may also visit your secure section of our website anytime to view the status of your bills.
We recognize that organizations occasionally need to write a check to a vendor or employee on the spot. While we encourage business owners to keep their own check writing to a minimum, all we require is that you record and notify us of the particulars of the check.
Through your web browser, you may enter your password protected section of our website for a quick overview of your financial picture. On your private page you will have an immediate status of current cash balances, bills due to be paid, and the current month activities. You can also click on your historical monthly financial reports, or chose to drill down into historical financial data such as vendor payments and customer receipts.
eCratchit will prepare the standard reports that will make your accountants, Management Team, Finance Committee and Board happy – as well as assist you in developing “Super Reports” and graphs that focus on the business drivers for your company. We can also help in the budgeting and forecasting process so that you are never surprised by financial results again.
It depends, basically if the organization can run on QuickBooks it can run on eCratchit. We have worked with hundreds of nonprofits all over the country. Additionally our clients tend to have gross revenues for $500,000 to $5 million.
Historically, our costs have proven to be less than our clients were paying for their finance staff, or would be required to pay if they built their finance department internally. We estimate that the hidden savings in management and other departments’ time may be as much as 50% of our cost again. Our fees are based on the volume and complexity of each client. We meet with you to work up a detailed scope of service and charge flat fees that range from an average of $250 to $500 per week.